Generate regional or national update email content
Select posts and events to populate a GOV.UK Notify template.
About this tool
The Civil Service LGBT+ Network uses GOV.UK Notify to send transactional emails informing our mailing lists of updates to our website. The updates we send our relate to new blog posts, publications and events.
Use this tool to generate content for GOV.UK Notify's templating feature, and to be guided step by step through sending an email to the mailing list.
Emails should be sent sparingly to avoid spam.
This form might not work on your departmental IT system.
There is nothing we can do to fix this. If you experience problems, try using a personal device instead.
Choose posts
Set up the template
Log in to GOV.UK Notify
Open GOV.UK Notify in a new window and log in.
If you do not have access to the Network's GOV.UK Notify account, contact the Chair.
Add a new template
On the GOV.UK Notify service, create a new email template.
Copy the template name
Copy the template name, using the button below.
Paste it into the Template name field on the GOV.UK Notify service.
Copy the email subject
Copy the email subject, using the button below.
Paste it into the Subject field on the GOV.UK Notify service.
Copy the email message
Copy the email message content, using the button below.
Paste it into the Message field on the GOV.UK Notify service.
Save the template
On the GOV.UK Notify service, save the email template using the Save button.
Your template is ready to use
You now need to use the template to send the email.
If you have access to the mailing list data, use the “Send the email” step-by-step guide below. If you do not have access to the mailing list data, please contact the Chair to send the email on your behalf.
Send the email
Open the mailing list
Open the mailing list. If you do not have access to the mailing list data, please contact the Chair to send the email on your behalf.
Export the mailing list
Mailing lists exports can either be for all members, for regions, or for topics.
Select the filter you need on the Choose data tab. Then select the Data to export tab.
Export the data in CSV format. It will automatically download to your device.
Keep this data safe
Only use the data for its intended purpose.
Use a work device when using the data.
Do not send the data to anyone else or upload it to anywhere other than GOV.UK Notify.
Delete the data from your device as soon as you have finished using it.
Find the template
On GOV.UK Notify, find the template for the email you want to send.
If you followed the above instructions correctly, it should be called:
Template nameOpen the template and select the Send button.
Upload the mailing list
On GOV.UK Notify, select the Upload a list of email addresses option and follow the on screen prompts to upload the CSV file containing the mailing list data.
Check the preview
On GOV.UK Notify, after you have uploaded the mailing list data, you should see a preview of the email content. Check the email for any typos, errors or missing content.
If you see an error, go back and amend the template, and repeat the “Send the email” process.
Check carefully
Sending email cannot be undone or edited later. Check spelling, grammar, links and that there is nothing missing.
If you spot a mistake, and it is minor, do not send a follow up email; this might force your email to go to spam.
Send or schedule the email
On GOV.UK Notify, follow the on screen prompts to send or schedule the email.
Remember to delete the data
Delete the mailing list data from your device now.