Email templates for mentees

About this publication

These are email templates for use by mentees who feel less confident approaching their mentors as part of the Civil Service LGBT+ mentoring programme.

Speed mentoring email template

This email template is for when you’re initially contacting your mentors to arrange your speed mentoring sessions.

Hi [name of your mentor],

I’m [your name]. I registered for the Civil Service LGBT+ mentoring programme and you have been matched with me as a mentor.

To briefly introduce myself, I am a [your grade and role], working for [your department or agency].

I’d like to arrange our speed mentoring session. I would be available to talk at the following times:

• [insert a few dates and times you might be able to meet]

Would any of these times work for you?

I understand these sessions are meant to be conducted via video call. I would prefer to use [Microsoft Teams / Zoom / Google Meet], if that would work for you?

Once you have confirmed a time, I would be happy to set up the video call and send you a calendar invite.

Best wishes,

[your name]

Long term mentoring email template

This email template is for after you have completed your speed mentoring, and you want to approach one of your speed mentors to be your long-term mentor.

Hi [name of your chosen mentor],

Thank you for your time during our speed mentoring session on [date of your speed mentoring session].

I found our speed mentoring session very useful. [Explain why you found the session useful].

Now that I have met with all the speed mentors I was matched with on the programme, I would like to ask you if you would be willing to be my mentor long term.

I feel that you would be able to help me to [explain what areas you are looking to develop]. I think you could help me to develop in this way in particular because [explain the particular skills, experience or background that your prospective mentor has].

Please let me know if you think you would be able to help me.

Best wishes,

[your name]